25,671 Images, One Two-Day Window, Within 1% of Estimate

OFFICIAL RECORDS DIGITIZATION & INDEXING

25,671 Images, One Two-Day Window, Within 1% of Estimate

Douglas County, Washington

Thirty-seven volumes of mid-century photostat records had to be captured, inspected, and indexed inside a single two-day on-site window — with no room to come back for a second pass.

THE SITUATION

Douglas County’s Recording office needed 37 volumes of Mechanical Photostat official records (Volumes 141–177, dated 1959–1970) converted into searchable digital form, while keeping the fragile photostat originals intact. The aging oversized-map pages in these volumes carried real physical risk: 15 pages were too large to pass through a scanner without manual handling, and the office needed those risks caught and documented, not discovered after the fact.

THE APPROACH

iBridge ran the engagement on-site with two scanners under 24-hour facility access, completing 300dpi JPEG capture, JPEG-to-TIFF conversion, border cleanup, and single- and double-pass inspection and indexing to 98%/100% thresholds — all within the two-day production window the county’s signed scope of work called for.

—  15 oversized map pages were captured through manual handling outside the standard scanner path rather than being skipped or damaged

—  5 missing-page ranges and 1 double-feed instance were caught during two-stage inspection and documented, not discovered after delivery

THE RESULT

iBridge delivered 25,671 TIFF and PDF images across all 37 books, landing within 0.88% of the original 25,900-image estimate and confirming the scope of work’s planning figures were reliable. The project reviewed and enhanced oversized-maps, missing-pages, and double-feed scans in order for the county’s records not to include undocumented gaps.

WHY IT MATTERS

Douglas County demonstrates iBridge’s ability to mobilize a tight, accurate on-site production window — two scanners, 24-hour access, two days — Done!