OFFICIAL RECORDS DIGITIZATION & INDEXING
Kitsap County, Washington
Kitsap County’s land and public records lived in two very different worlds — bound and mechanical index books, and 269 rolls of 16mm rollfilm — and both needed to become one searchable digital record.
442,537IMAGES CAPTURED |
99.99%VERIFIED ACCURACY |
38PRODUCTION DAYS |
THE SITUATION
Under a statement of work signed June 5, 2023, Kitsap County needed three phases of official land and public records — 1889 through 1977 — converted: bound and oversized index books, 16mm rollfilm land records, and bound and mechanical land record books covering Deeds & Mortgages, Liens, Tax Deeds, and US Land Patents. The source material carried real defects: missing pages, oversized maps, water-damaged volumes, and pages bound tightly enough to risk data loss near the spine.
THE APPROACH
iBridge captured 782 books and 269 rollfilm rolls over a 38-day on-site production window, running every image through multi-stage inspection, grouping and indexing, and enhancement to a 99.99% accuracy standard. Missing, wavy, cut-off, and out-of-focus pages were identified during inspection rather than after delivery; oversized pages requiring more than one capture pass were stitched into single images; and pages found out of sequence were corrected during grouping and indexing.
— 442,537 images processed against a flag rate of roughly 0.04% — 160 quality notes total, each caught and resolved during production
— Three coordinated on-site phases — index books, rollfilm, and land record books — delivered under one program without pausing County operations
442,537 images across 782 books and 269 rollfilm rolls, delivered at 99.99% accuracy with a 0.04% quality flag rate. |
THE RESULT
iBridge delivered TIFF and PDF records indexed by Document Type/Book Number/Alpha Tab, AFN, and Book-Page Number across the three phases, completed within the 38-day on-site window at 99.99% accuracy. The project logged 160 quality issues — including 65 missing-page instances and 24 oversized maps — resolved through iBridge’s standard multi-pass QC workflow before delivery.
WHY IT MATTERS
Kitsap County demonstrates iBridge’s ability to run bound books, mechanical index books, and rollfilm capture as one coordinated on-site program.