GOVERNMENT RECORDS MODERNIZATION
A Century of Property Records, Preserved Book by Book
Gilliam County, Oregon · County Clerk’s Office
Gilliam County’s deed and mortgage history reached back to 1874 — bound ledgers, oversized mechanical books, and photostat copies that had outlived the equipment built to read them.
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31,300 IMAGES DIGITIZED |
1874–1972
RECORDS PRESERVED |
2011–2023 COUNTY PARTNERSHIP |
THE SITUATION
Gilliam County’s Deed and Mortgage Record books ran nearly a century deep — bound volumes, oversized mechanical books, and mechanical photostat copies, much of it worn past easy reading. A fifth of the pages were in poor condition, half carried more than one document crowded onto a single sheet, a tenth had been shot in reversed polarity, and a quarter carried marginal notations that still had to stay legible. None of it met a modern archival standard, and the county risked losing access before anyone digitized it.
THE APPROACH
iBridge scanned and converted every volume to TIFF, then ran border cleanup, inspection, duplicate detection, and Book/Page indexing before a final enhancement pass tuned to the county’s hardest cases — poor-condition pages, multi-document sheets, reversed-polarity scans, and marginal notations. The work built on a relationship dating to 2011, with Deed and Mortgage Records handled as separate statements of work signed in 2022 and 2023 as the program grew.
— Three media types processed under one indexing standard: Bound Books, Oversized Mechanical Books, and Mechanical Photostat Books
— Deed Records (21,600 images) and Mortgage Records (9,700 images) completed as two phases of one long-running county partnership
31,300 images across nearly a century of deed and mortgage history — indexed, enhanced, and archived to last. |
THE RESULT
The program is completed and billed, with Gilliam County holding a fully indexed, archival-quality digital record of its property history from 1874 through 1972. Total revenue across the combined 31,300-image program came to $3,036.10.
WHY IT MATTERS
The Gilliam County engagement shows iBridge sustaining a multi-year government records partnership — expanding scope across record types and media formats under one consistent indexing and quality standard, the same capability behind its GSA Schedule and CMAS contract work.