OFFICIAL RECORDS DIGITIZATION & INDEXING
Snohomish County, Washington
From 1862 to 2002, Snohomish County’s Deeds, Marriage Certificates, Mining Claims, and dozens of other statutory records were retrievable only by physically pulling bound volumes off a shelf.
649,533IMAGES CAPTURED |
1,387BOOKS DIGITIZED |
46PRODUCTION DAYS |
THE SITUATION
The Snohomish County Auditor’s Office needed 1,387 bound books — spanning Deeds, Marriage Certificates, Mining Claims, Military Discharge Records, Mechanics Liens, and more than thirty other statutory record series dated 1862 through 2002 — converted into a searchable digital format. The collection’s physical diversity, bound, loose paper, maps, mechanical binders, oversized volumes, and tri-folds, meant no single capture approach would work across the whole set.
THE APPROACH
iBridge processed the collection through a three-stage workflow — image scanning, crop/edit/inspection, and grouping, indexing, and image enhancement — over a 46-day production window between February and July 2024, indexing each image by book and page. Oversized maps and tight-bound volumes that required handling outside a standard flatbed pass were flagged and processed individually rather than forced through standard capture settings.
— 559 scanner notes across 21 categorized issue types were caught during Stage 2 inspection — from scanner line artifacts to missing pages — rather than surfacing after delivery
— One on-site rescan (a Marriage Certificate, Book 119, Page 388) was caught and corrected within the same production window
649,533 images across 1,387 books — a fully indexed digital alternative to physical retrieval, spanning 1862 to 2002. |
THE RESULT
iBridge delivered a fully indexed TIFF and PDF record set organized by book and page, giving the Auditor’s Office a durable, searchable alternative to physical retrieval. The project logged 559 quality issues — including 51 missing-page instances and 62 oversized maps — resolved during production rather than left for the county to discover later.
WHY IT MATTERS
Snohomish County demonstrates iBridge’s ability to handle an unusually diverse record set — more than thirty distinct statutory series across six physical binder types — under one consistent quality process