Life is unpredictable. Accidents happen. Disaster can strike when we least expect it.
When your business is on the line, the effects of these disasters are significant. Even just a few hours of downtime can drastically affect a business’s profitability and security. Every second counts, and business owners must have strategies in place to ensure business continuity when problems arise.
For legal firms storing confidential data, business continuity relies on data backup and recovery systems. And while there are plenty of recovery solutions out there these days, one type stands above the rest—cloud management.
Disaster recovery as a service (DRaaS) is a relatively new strategy for maintaining business continuity. It is no secret that cloud-based solutions offer more flexibility and customization than most legacy systems, but legal firms looking to deploy a more advanced disaster recovery solution must remember several important considerations:
- Cost/Benefit Analysis – Every business has a budget. Before choosing a solution, make sure it fits within the scope of your business’s need. Do you need an immediate response? What’s the cutoff point for acceptable amounts of downtime? Higher sophistication means higher cost; choose a solution financially viable for your enterprise.
- Choose a Backup Speed – With data increasing exponentially alongside online enterprise, your recovery solution must be equipped to back up information in a timely manner. Continuous backup solutions offer the most protection, but are also the most expensive. Select a backup speed commensurate with your needed security.
- Identify Necessary Data – What data is crucial to recovery? Disaster recovery does not have to include everything, and is more efficient when you prioritize mission-critical data. Identify the data necessary for business continuity and plan your cloud strategy accordingly.
- Include Physical and Virtual Servers – As more businesses rely on virtual servers alongside physical ones, disaster recovery solutions must accommodate both to ensure uninterrupted workflows. Test your DRaaS solution and make sure that any cloud-based services or applications can be run without putting business on hold.
- Remember Your Remotes – If your business has remote offices, your solution must accommodate their needs should a disaster occur. Physical backup tools that rest between your server and the cloud require replacement after an incident. Appliance-free solutions, paired with cloud-based DRaaS, get around this inconvenience and allow essential processes to be restored faster.
Above all else, disaster recovery that protects business continuity relies on the cloud. With as many disparate systems businesses employ, physical backups aren’t enough to guarantee security. Your disaster recovery solution must be cloud-based, customized to your industry, inclusive of all essential business data, and applicable across each office you have. When you meet these goals, even the worst disaster will not keep you down for long.
Written by Dean Van Dyke, Vice President, Business Process Optimization
Dean Van Dyke is the Vice President of Business Process Optimization for iBridge. He brings more than 18 years of customer relations, business process outsourcing, lean six sigma, program/project management, records management, manufacturing, and vendor management experience to iBridge. Mr. Van Dyke was the former head of Microsoft’s corporate records and information management team and served honorably for over fourteen years in the U.S. Navy and Army National Guard. He received his Bachelor of Science in Business Administration from the University of South Dakota and his Master’s in Business Administration from Colorado Technical University.